Direction 02 — Email
Corporate mail built on mailcow — on a shared or a dedicated server. Your domain, unlimited mailboxes, aliases and forwards, two web interfaces and full setup support.
Two models
Either way you get the same mailcow and the same support. The difference is whose server the mail lives on and how much resource you share with others.
One server, several domains
Your domain and mailboxes live on one server that may also host other domains. Technically isolated, economically sensible — ideal for a small or mid-sized team.
Dedicated resources
mailcow on a server built for you alone — a separate IP, separate resources and full control over load. Capacity and the monthly fee are calculated individually.
Limits
Mail should not be counting your employees. I set it up so adding a mailbox takes a minute — with no extra charge.
As many mailboxes as you have people. A new hire does not mean a new line on the bill.
info@, sales@, support@ — to one address or several. As many as you need.
The main domain, brands and subdomains in one admin panel.
Old mail is not deleted because of a quota — the archive stays under your control.
The only real boundary is disk capacity — and that is set by the resource package, not by the number of users.
Web interface
Both are open-source products and both are included as standard. There is no extra charge — pick the one you prefer, or I keep both enabled.
A rich interface: mail, calendar, contacts and tasks in one place. A good choice for a team that lives in its calendar.
A minimal, familiar interface that loads fast in any browser. Ideal when the main client is Thunderbird or Outlook.
Both interfaces can be enabled at the same time — for the same mailbox.
Clients
I help with the full configuration: choose the app, install it, connect it and show how to use it. Everything listed below is free.
Mozilla’s free client for Windows, macOS and Linux. Calendar, contacts and add-ons — all in one.
If you already use Outlook, I connect it over IMAP/SMTP — no licence change needed.
Built into macOS and iOS — nothing to install, just the right settings.
The Gmail app, Apple Mail or K-9 Mail — mail always at hand, with push notifications.
I hand over the connection settings (IMAP/SMTP host, ports, TLS) as a ready instruction sheet — one page the team can use on its own.
Access and control
The mail is your infrastructure and should stay that way. So the passwords are yours, while I run the technical side.
Every mailbox password is in your hands. I can change one at your request — but only when you ask.
Want to add a mailbox, change a password or disable a leaver yourself? The admin panel is open to you.
Updates, DNS, anti-spam, reputation, backups and incidents — my responsibility.
If you ever decide to move elsewhere, the data and the configuration are entirely yours.
This model differs from boxed services: nobody hides access from you and nobody holds your data hostage.
Delivery
Outgoing mail from the mailcow servers is routed through professional SMTP providers. That means better reputation, fewer spam-folder landings and stable delivery.
Outgoing mail leaves from a specialised provider’s IPs, which carry years of reputation.
Every authentication record is configured to the provider’s requirements.
I can see which message failed and why — by reading bounces and logs.
If a provider fails, mail does not stop — a fallback route takes over.
The provider depends on volume and budget — we choose together, and the monthly cost stays transparent.
Automated mail
If your systems need automated mail — one-time codes, password resets, order status — I build and run that channel separately, so transactional mail never mixes with marketing.
One-time codes for login, sign-up or transaction confirmation.
System messages that must never land in spam — a separate stream with its own reputation.
An SMTP relay or an API — I connect the website, CRM, ERP and internal services.
Possible with in-house server resources or a third-party cloud service — depending on load.
Transactional mail runs on its own domain or subdomain — that keeps the reputation of your main corporate mail intact.
Pricing
The standard service for one domain starts at 70 GEL per month. As you grow, only the resources grow — not the mailbox count.
One domain
On a shared or a small dedicated server. Everything a small team needs — for one fixed fee.
By resources
When mailboxes grow and disk fills up, the fee is calculated from the resources — monthly and transparently.
Advance planning
Multiple domains, departments and complex requirements — that needs a separate conversation and advance planning.
The third-party SMTP provider cost is not included — it is billed separately and transparently.
Email / capabilities
Shared or dedicated server, third-party SMTP delivery, SOGo and Roundcube, free clients — and I take care of all of it.
[email protected] — a professional address for every employee.
No limits on mailboxes, aliases or forwards — growth does not raise the bill.
Rspamd, ClamAV and reputation control — the inbox stays clean.
Correct DNS records and third-party SMTP so your mail never lands in spam.
I move existing mail, contacts and calendars without downtime.
Updates, automated backups and monthly restore testing.
process
We choose the model — shared or dedicated server — and size resources to real demand.
DNS preparation, MX records and the SPF/DKIM/DMARC plan.
mailcow deployment, TLS certificates, SMTP provider hookup and monitoring.
Move existing mailboxes, contacts and calendars without downtime.
Updates, backups, reputation control and adding new mailboxes.
cases
A company moved from a public service to its own mailcow, keeping full history.
8 mailboxes, 3 aliases and one domain — stable mail at a low monthly cost.
Website login codes and password resets on a separate transactional stream.
faq
On a shared server your domain sits alongside others — cheaper and faster to launch. On a dedicated one the whole resource and a separate IP are yours — more control and stability.
Yes — that is exactly the dedicated option: mailcow deployed on your VM or physical server, with full documentation.
Nothing — there is no limit on mailboxes, aliases or forwards. Only disk grows, and only if you actually need it.
You do. I can change them at your request, but the admin panel is open to you as well — you can add mailboxes and change passwords yourself.
Yes — IMAP/SMTP works with any client: Thunderbird, Outlook, Apple Mail, Android and iOS. I help with the configuration.
Mail for one domain, unlimited mailboxes and aliases, both web interfaces, SPF/DKIM/DMARC, anti-spam, backups and maintenance. The third-party SMTP provider cost is billed separately.
A short call is enough to work out whether you need a shared or a dedicated server.
Let’s talkContact
Contact me by phone or WhatsApp. Critical incidents are covered 24/7; other requests are handled within the agreed support schedule.
24/7 on critical incidents — Response mode
If I miss your call, I will get back to you.